Saturday, November 01, 2008

How I share my information

In the past few weeks, I have been having discussions with people about how to share information online so that their interesting projects can find an audience. In one of these discussions, most of the text of this post came out as an email. I have referred to it enough times that the idea needs its own web address.

For online, I like free. I also like instant availability and worldwide access. I aspire to travel, sometimes I actually do. One thing I hope is that people in other parts of the world will see some of my work and that of the people around me and be inspired to think about it and maybe even try something similar.


Posting photos is much more useful than leaving them on a hard drive. I am using flickr for my photos. For a pro account it's $25 a year for unlimited uploads and storage (yes I have tried to find the limit). I started using it because of the Make Flickr Pool. Happy ever since. I put everything up, and it is basically a second place to store it in case something tragic happens to my hard drive. Another nice thing about it is that if I recall a photo, I can get at it no matter where I am or who I am working with. Sometimes it comes in handy as a way of illustrating a point. Sometimes it allows me to do something creative on short notice. Sometimes I just need to use it to move a picture from one computer to another without a flash drive. If it goes into my Flickr account, it is retrievable.

Most digital cameras have video capability. many cellphones do as well. Since we have them with us most if not all the time, we should use them. Youtube is good as a place to put the videos, mostly because of the community and audience that it will reach. Vimeo has fewer ads, and the quality seems better. Flickr also has video, but it is new and the size and duration of the files is pretty limited.

There are many other ways of making a wiki, I use pbwiki for most of my daily online text posting. Mediawiki is more powerful, but more like driving a manual shift car. There are probably better solutions, but the markup is incredibly easy, and again, its free. When I start a new project, I just make a new wiki and add it to my little wiki farm. I have a few dozen at this point, and see no reason to stop there. Each wiki gets about 10 megabytes of file storage. Certainly it is enough for text files, code and things like that.

Text and office documents

Open office should be the standard for hard drive based office type tools. Why should anybody pay for the software to make a text document or spreadsheet? If your document needs to be opened ofn MS Office, save it into that format. Free, open source software will help individuals and institutions save money and have more options.

Google docs seems useful, I have made a few text documents and that kind of thing. It is also possible for people to collaborate on a single document. The power is there, but not many people get it yet. It definitely is a good way of posting your work, like slideshows or spreadsheet so that other people can view it. A student of mine posted his presentation on electric cars vs. gas powered cars. I thought it was a nice way of sharing the info. The calendar is also useful, and linkable, other people can import it into their calendars and stuff like that. The main problem with google docs is that nobody seems to be in the habit of using it. google code looks useful, though I have not really set to using it. Gmail works for me, and being able to search through the messages for the info helps.

Often a blog post will start as an email to a particular person and then get copied into the blog interface. Wordpress, Moveable Type and Blogger are the blogging tools that I have tried. Blogger is the one I use for It allows me to add some tracking code for Google Analytics, and I can change the css skin pretty easily. Everything lives on the server, no software on the hard drive. Web browser access means that you can update worldwide. It does take a bit of learning to get at what it can do, I am still trying to get better at it.

Cross publishing
Lately, I am trying to tie all of my media together. My facebook account seems to be the binder. I have it set so that it has plugins for twitter, youtube, delicous and flickr. Whenever I update one of those, it sends a message over to facebook, which adds it to my wall and alerts all my friends. It is also possible to post a link so when I make a new blog posting or find something good online, I can share it with people through my wall. I have been trying to assemble a good list of friends who are really interested in the same kinds of education and hacking projects that I am. I like the list so far, and each time I do a collaborative project I seem to find more clever people to add to the list.

Tags are essential in the modern web. By tagging EVERYTHING, I can find it myself, and so can the other people in the world. Search engines use tags to find what is out there on the web. If there is a project that is unique to me and the people I work with, I create a tag and start using it. duxtech is the handle that I use for my high school technology and engineering program. connors934 is the handle I use for most of my online presence. By searching for that, it will show many of my social media accounts. Through poking around in those and in the tags that I use on them, you can see what I am up to.

Hopefully you found this helpful. Each of these systems takes time and patience to figure out. Once you get into it, you will find that there are powerful things that can be done by sharing ideas online. By showing others what your projects and ideas are, you can help find and build community around the interesting work you do.

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At 1:00 PM, December 05, 2008 , Blogger Lee said...


The best organizational tool for me has been a Blackberry for both e-mail and voice communication. I have been a minimal-commute laptop work-from-home project manager or team member for the past ten years and am also a part time REALTOR, so timely (even instantaneous) response and customer service is a habit for me. The device was a gift to me a couple years ago from my “hip” middle daughter and son-in-law, sincerely trying to keep me “with it.” The dated terms may indicate how much I needed some updating. I was at the time more efficient than most at juggling my e-mail accounts and cell phone separately, but the consolidation of all in one device gave me another productivity boost plus additional mobility and freedoms of place.

Being in the creative field of curriculum development, I've found that for me “work” involving ideas and writing does not flow best between 9 a.m. and 5 p.m., but rather in fits and starts 24/7. I believe the Blackberry stimulates my integrative thinking by liberating me to productively and guiltlessly change scenes for inspiration, or even for brain “refresh” processing, while remaining connected for timely interchange with others. Thanks to this technology, my e-mail exchanges with team members and clients, even while away from a computer, are often quick enough to be almost chat-like, but more detailed. The device allows capturing and expanding on creativity anytime anyplace.

There is also an important measure of timeline control such a device provides while assisting the quality and completeness of communication between myself and remote collaborators. Some examples:

Most teachers are very hard to reach directly by telephone at school. There is either not a phone in their room, it doesn't ring, or it is not good practice to answer during class. If I leave a voice message on a teacher's school phone, no matter when they return the call, I can usually answer and prevent further phone tag delay.

If I send a teacher e-mail, they may not find time to respond until late at night or on a weekend from home. Since a buzz on my hip alerts me to incoming e-mail, I can often acknowledge, respond, or even follow-up by telephone immediately while they are still online and free to collaborate.

Buying and selling real estate are not impulse activities, yet there are many agents and sources of information, so building clientele based on referrals and exceptional services provided is important. When clients pose a question by e-mail or phone, satisfying their need for information most quickly keeps them “loyal.”

If anyone is ever due for an answer from me, the timing of my response is usually a strategic decision I have made based on their timing expectations, or my need to research or access additional resources.

I often prefer e-mail communication to voice, because it allows for automatic documentation of client communication, which I can file by client or transaction in my real estate work, but also allows for searchable chronological archiving of curriculum project work. These different record keeping systems for different activities work well for me. I am a MacIntosh user, so Apple's Mail application does the job in my world. I store my opened mail in separate accounts on the hard drive for access anytime, connected to the Internet or not. My Blackberry displays my e-mail sorted in separate accounts or combined, subject to my preference. Transmitted attachments are often the meat of an exchange, so I store those in folders on my hard drive for backup, further accommodating search and retrieval.


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